Water hygiene & Legionella
Compliance evidence that assembles itself
A bespoke system for water hygiene companies: site asset registers, risk assessments, monitoring regimes, engineer records and client reporting on one connected thread.
Built for UK water treatment and Legionella control businesses whose work has outgrown a job app plus a folder of spreadsheets.
One connected thread
From risk assessment to client report, without re-typing
- 01Site set-upAsset register, access notes and contacts held once.
- 02Risk assessmentFindings recorded against the assets they concern.
- 03Monitoring regimeFrequencies generate the work automatically.
- 04On siteReadings, photographs and signatures captured on the visit.
- 05RemedialsOut-of-range results raise actions with owners and dates.
- 06Client reportingCompliance packs drawn from live records.
- 07InvoicingCompleted work marked ready to bill; figures pass to accounts.
Before and after
Disconnected tools, or one connected system
Before
- Asset registers in spreadsheets per site
- Readings typed up back at the office
- Remedial actions tracked by email
- Quarterly client packs rebuilt by hand
- Missed frequencies noticed after the fact
- No single view of compliance across sites
After
- One live asset register per site
- Readings captured on site, in range or flagged
- Remedial actions owned, dated and visible
- Client reporting produced from live data
- Due and overdue work surfaced automatically
- Compliance status visible across the portfolio
Questions people ask
Water hygiene systems: the questions we are asked most
Why do water hygiene companies outgrow off-the-shelf software?
Because the work is not a single visit. A site has an asset register, a risk assessment, a monitoring regime, remedial actions and a client who wants evidence that all of it happened on time.
Generic job software can schedule the visit. It rarely holds the asset history, the temperature readings and the remedial trail against the same site record, so a spreadsheet quietly appears alongside it.
Worked example (illustrative)A monthly temperature monitoring round is booked in the job app, but the readings live in a spreadsheet per site, and the client report is rebuilt by hand each quarter.
Can it hold asset registers and monitoring schedules per site?
Yes. Outlets, tanks, calorifiers, showers and TMVs sit on the site record with their own frequencies. The system generates the due work rather than relying on someone remembering the regime.
When an asset is added, removed or replaced on site, the schedule changes with it.
How are readings and remedial actions captured on site?
On the visit record itself, on a phone or tablet, with out-of-range readings flagged as they are entered so the engineer can raise a remedial action before leaving site.
Photographs, signatures and notes attach to the same record, so nothing has to be reconciled later.
See how one record replaces the handovers →Can clients get their own compliance evidence?
Yes, and it is usually the strongest commercial argument for building. A client portal or scheduled report drawn from live records means the compliance pack is never assembled by hand.
What the client can see, and how much detail, is decided during discovery.
Worked example (illustrative)A facilities client logs in and sees the current risk assessment, the last three monitoring rounds and every open remedial action across their eleven sites.
Do we have to replace our accounts or specialist tools?
No. Accounting software, email and any specialist analysis tools stay. The system connects to them and removes the manual re-keying between them.
See where your compliance admin actually goes
The Business Operations Review maps how a site travels through your business — from risk assessment to client report — and shows every place the evidence is rebuilt by hand.